Assessing the effect of Project Governance Structures on Project Performance in selected government ministries in Zambia

Abstract

This study embarks on an exploration, aimed to assess the impact of project governance structures on project performance within selected government Ministries in Zambia. Therefore, this study employs a mixed-methods approach to investigate the impact of decision-making processes, accountability mechanisms, communication strategies, and resource allocation on project performance in Zambian government Ministries. Data collection involved qualitative interviews and quantitative surveys with a sample of 90 respondents. Analysis methods included descriptive statistics, correlation analysis, and thematic analysis. The findings revealed positive correlation between effective decision-making processes, robust accountability mechanisms, streamlined communication practices, efficient resource allocation, and favourable project performance. Thematic analysis further highlighted the dynamics that exist within project governance structures. Collective decision-making emerged as a noteworthy theme, emphasizing collaboration among project teams guided by hierarchical leadership roles. Further, clear role definitions foster accountability, while structured communication practices facilitate transparency, albeit with challenges in interdepartmental communication and role transitions. Additionally, resource allocation, guided by project approvals and budgets, encounters delays impacting project timelines, necessitating improved communication and feasibility studies. The study offered additional insights which underscore the importance of documentation, role clarity, and private sector consultation, while highlighting challenges related to funding, communication, and decision-making delays. Similarly, policy implications stress the importance of well-established governance structures, clear decision-making processes, robust accountability mechanisms, effective communication practices, and efficient resource allocation for enhancing project performance. These insights offer valuable guidance for policymakers and organizational leaders seeking to improve project outcomes within Zambian Government Ministries. Therefore, recommendations from the study include the need for streamlining decision-making, clarifying roles, improving communication channels, and conducting diligent feasibility studies for resource allocation. keywords: Project governance structures, Project performance, Government Ministries, decision-making